Cost Element

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Cost Element

Object Code

The Cost Element (a.k.a. ‘Object Code’) maintenance document lets you establish and maintain the cost elements to be made available from which to select in proposal and budget development. Use the Object Code maintenance document create and maintain cost elements that are used on proposal development screens for reference and selection in preparation of research budgets. They allow for specification of expenses by category. The terms object codes and cost elements are used interchangeably. You select object codes while preparing a budget in the Budget e-doc.

Document Layout

Figure 1056 Cost Element Maintenance Document Example Layout

Edit Cost Element Section

The Edit Cost Element section of the Cost Element maintenance document is a unique section that allows you to specify and maintain the details associated with the reference table record in fields.

Table 527 Cost Element Maintenance Document - Edit Cost Element Section Field Descriptions

Field	Description
Object Code Name	Required. Enter a numeric value for the cost element to uniquely identify it in the system.
Budget Category Code	This will place the object code into a budget category (personnel, for instance). Enter if known or select using the lookup and/or direct inquiry icon tools the budget category code that you want to associate this cost element with. Type the suspected value in the box and click the direct inquiry icon or click the lookup icon to search for and return the value to populate the box automatically.
Description	Required. Type to enter the textual name for the cost element, as it is commonly referred to in your business process. Click the add note icon to view/edit/paste text in a new browser window, then click the continue button to return to the text entry field in the document.
On/Off Campus Flag	Required. Check the box to have the object code default to On Campus when it is used in the budget development e-doc. Click to place the green check mark within the check box to indicate that this cost element should have an On/Off campus selection option whenever this cost element is selected, or click again to remove the check mark (or leave blank) and clear the check box to indicate that the ability to select whether this cost element pertains to on or off campus is not going to be used for this cost element. Indicates whether a rate applies to on campus use or off campus use. Click within the checkbox to select the item. A check mark appears within the checkbox to indicate the item is selected. Click within the checkbox again to clear the mark and deselect the item.

Examples

Figure 1057 Cost Element Maintenance Document Example Values

It is recommended that you not delete existing values, and modify them only when a new description is synonymous with the original term. It is important to consider the impact on S2S submission and form mapping before making any changes.

Common Features

This maintenance document includes the following features that are common to most KC maintenance documents:

Table 528 Links to Common Maintenance Document Component Instructions

Common Maintenance E-Doc Component	Cross-Reference Links To Usage Instructions
Document Header	For more information, see “Header Area” in E-Doc Fundamentals.
Document Overview Section	For more information, see “Document Overview” on page 93 in Common E-Doc Tabbed Sections.
Notes and Attachments Section	For more information, see “Notes and Attachments” on page 94 in Common E-Doc Tabbed Sections.
Ad Hoc Recipients Section	For more information, see “Ad Hoc Recipients” on page 96 in Common E-Doc Tabbed Sections.
Route Log Section	For more information, see “Route Log” on page 97 in Common E-Doc Tabbed Sections.
Action Buttons	For more information, see “Action Buttons” on page 71 in Selection, Entry and Action Tools.

Process

For information about searching for, initiating, editing, copying, submitting, saving, closing, canceling, and/or routing a maintenance document, see “Common Maintenance E-Doc Operations” in the Overview section.