Mail By

 

The Mail By maintenance document is used to establish and maintain numeric codes and textual description values which are stored in database tables.  This data serves as reference information that is made available for display and selection in various areas of the system, including other e-docs.  Mail By Types are used to note, on the Proposal Development e-doc, which department is responsible for mailing or submitting the final proposal to the sponsor. For instance, OSP and Department are Mail By Types.

Document Layout

Figure 1170 Mail By Maintenance Document Example Layout

Edit Mail Bys Section

The Edit Mail Bys section of the Mail By maintenance document is a unique section that allows you to specify and maintain the details associated with the reference table record in fields.

Table 639 Mail By Maintenance Document - Edit Mail Bys Section Field Descriptions

Field	Description
Mail By	Required.  Enter the numeric value that uniquely identifies this individual location responsible for sending the mailing in the system.
Description	Required.  The textual name that is associated with the Mail By number (for example, OSP or Department).  Click the add note  icon to view/edit/paste text in a new browser window, then click the continue button to return to the text entry field in the document.

Examples

Figure 1171 Mail By Maintenance Document Example Values

Common Features

This maintenance document includes the following features that are common to most KC maintenance documents:

Table 640 Links to Common Maintenance Document Component Instructions

Common Maintenance E-Doc Component	Cross-Reference Links To Usage Instructions
Document Header	For more information, see “Header Area” in E-Doc Fundamentals.
Document Overview Section	For more information, see “Document Overview” on page 93 in Common E-Doc Tabbed Sections.
Notes and Attachments Section	For more information, see “Notes and Attachments” on page 94 in Common E-Doc Tabbed Sections.
Ad Hoc Recipients Section	For more information, see “Ad Hoc Recipients” on page 96 in Common E-Doc Tabbed Sections.
Route Log Section	For more information, see “Route Log” on page 97 in Common E-Doc Tabbed Sections.
Action Buttons	For more information, see  “Action Buttons” on page 71 in Selection, Entry and Action Tools.

Process

For information about searching for, initiating, editing, copying, submitting, saving, closing, canceling, and/or routing a maintenance document, see “Common Maintenance E-Doc Operations” in the Overview section.