Start Date

The beginning date in which each Expense line item becomes applicable or will be incurred.  The start date of a budget period as reflected in the fiscal period in which the rates apply.  In the KC budget module, this is the date for which a rate becomes effective.

End Date

The last date in which each Expense line item is applicable, or the last date of incurrence.

Category

The institutional or applied rate associated with Facilities & Administrative (overhead) costs.

Apply Inflation?

An indicator that determines whether the Expense line item will have inflation applied to it, whenever it’s copied/applied into future budget periods.

  On Campus?

An indicator that determines whether the Expense line item will get on campus or off campus rates applied to it.  Determined by the on/off campus flag (attribute within the object code table) for each object code.

Rate Classes

Rate Class column

The institutional or applied rate associated with Facilities & Administrative (overhead) costs.

Rate Type column

The type of rate that the system applies to specific cost elements (i.e. fringe benefits, F&A, inflation, etc)

Apply? column

An indicator that determines whether the specified rate class/rate type will be applied to the Expense line item.  A checkmark (yes indicator) will apply the applicable rate to the Cost field. 

Cost column

The direct cost requested from the sponsor associated with the specified rate class/rate type for each Expense line item.

Cost Sharing column

The portion of the total rate cost not covered/reimbursed by the sponsor.  This amount is applied whenever the applicable rate is lower than the institute rate.

Justification

Apply to later periods button

System uses the current values/attributes & does takes one of the following actions:  1) creates new line items within future budget periods by copying the current line item budget information/attributes, 2) if future budget line items have already been created/copied forward (“linked”), the changed &/or current value/attributes will be applied into future budget periods.   If Budget Personnel details for the same object code/line item exist in future budget periods, and you make a change to an interim personnel line item attribute (such as a change to the “Apply?” checkbox), this button cannot be used, and will produce an error message.

Sync to cost limit button

The system will deflate the current line item amounts (including Direct Costs, associated rates, etc.) to match the Period Cost Limit specified.  Cannot be used on Personnel line items that have detailed budget personnel data associated with them.