Budget Periods & Totals

Typically, the Start Date field on the Budget Periods tab is pre-populated from the Budget Overview section. The End Date field, of the first period, on the Budget Periods tab is automatically calculated to one year out. Subsequent periods are automatically generated in one year increments, if the project is longer than one year. The final period will be less than one year if the project is not in twelve month increments. The end date of the final period is auto-populated by the end date on the Budget Overview tab.

Period Adjustment: You are able to adjust the budget periods as needed on this tab. The start date of period one cannot be set at an earlier date than the Project Start Date, nor can the end date of the final period exceed the Project End Date. You have the ability to generate as many periods and adjust the period lengths as long as they are within the Project Start and End Dates.

Zero Values & Prepopulation: The Total Requested Cost, Direct Cost, Indirect Cost, Unrecovered F&A and Cost Sharing fields for each Budget Period are set to zero initially. You can either enter values into these fields or these values will pre-populate from the respective fields on the Overview tab on the Expenses page if you begin a detailed budget by entering line items.

Detailed vs. Summary: You must select to either do a detailed budget (by way of entering expenses on the Expenses page) or a summary budget (by way of entering values directly into the Summary tab) but may not use a combination of these features. After summary values are manually entered, no data can be entered into the Expenses tab. Likewise, after you have initiated a detailed budget (by way of entering expenses on the Expenses tab), you can no longer enter values into the summary tab.

Generate All Periods: After you have entered all necessary expenses into Budget Period 1, you can load future periods by clicking the Generate All Periods button. The system will automatically populate the Direct Costs, Cost Sharing, Indirect Costs, Unrecovered F&A and Total Requested Cost into future budget periods. The system will apply the set inflationary rate to the expenses you have entered for budget period 1, if you indicated it on the Expenses page.

Totals: All fields in the totals section will automatically populate and/or calculate. The Total Requested Cost, Direct Cost, Indirect Cost, Unrecovered F&A, and Cost Sharing fields will be the sum of the budget periods above.

Figure 237 Budget Document > Parameters Page > Budget Periods & Totals Section - Example

Table 108 Budget Document > Parameters Page > Budget Periods & Totals Section - Field Descriptions

Field	Description
Period Start Date	The date the funding is to begin for the period. The start date is pre-populated from the Project Start Date field on the Budget Overview section. The start date of a budget period as reflected in the fiscal period in which the rates apply. In the KC budget module, this is the date for which a rate becomes effective.
Period End Date	The date the funding is to end for the period. System auto-generates in annual increments from the budget period X Start Date
Total Sponsor Cost	The total amount of funding for a given budget period being requested from the sponsor. Pre-populated from the respective fields on the Overview tab on the Expenses page. If nothing is entered on the Expenses tab, this value defaults to 0. You may also enter a value directly into this field; however, any entered data will be overwritten if the use populates the expenses tab or enters in direct or indirect costs directly in the budget periods & totals tab.
Direct Cost	The total direct costs for a given budget period being requested from the sponsor. Pre-populated from the respective fields on the Overview tab on the Expenses page, if you are doing a detailed budget; otherwise if completing a summary budget, enter the value as appropriate. Costs that can be identified specifically with a particular sponsored project, an instructional activity, or any other institutional activity, or that can be directly assigned to such activities relatively easily with a high degree of accuracy.
F&A Cost	The total F&A costs (aka indirect cost or overhead) for a given budget period being requested from the sponsor. Enter a value when completing a summary budget, otherwise, this is prepopulated from the respective fields on the Overview tab of the Expenses page.
Unrecovered F&A	The total F&A costs (aka indirect cost or overhead) for a given budget period which will not be provided by the sponsor. Enter a value when completing a summary budget, otherwise, this is prepopulated from the respective fields on the Overview tab of the Expenses page. F&A costs which are not requested or provided by the sponsor.
Cost Sharing	The total amount of cost sharing for a given budget period which will be provided by the institution or a party other than the sponsor. Enter a value when completing a summary budget, otherwise, this is prepopulated from the respective fields on the Overview tab of the Expenses page.
Cost Limit	Enter a numeric value with decimal place for each period line to represent the maximum budgeted cost amount for the period (including F&A costs) to be paid by the sponsor. This should not be confused with Total Cost Limit, as they are two entirely different fields.
Actions	add the information you’ve entered/selected as a numbered line item below remove the numbered line item row from the table list
Totals
	Totals line content is display-only and represents sums of all budget periods. Click recalculate after making modifications to individual line cost fields to update the totals. System recalculates values entered into the summary section of the Budget periods & totals tab. (Useful after a change is made to the budget, i.e. rates, etc.)

Table 109 Action Buttons Unique to the Parameters Page

Button	Description
	System calculates all periods between Proposal Start Date and End Date based on the budgetary line items entered in the Expenses tab for Period 1, including any indirect or inflationary factors, if applicable.
	System calculates all periods, either from expenses entered into the Expenses tab or in summary on the Budget Periods & Totals Tab. (Useful after a change is made to the budget, i.e. rates, etc.)