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Sponsor Lookup

 

The Sponsor Lookup screen provides a way for you to search for Sponsor maintenance document table records in the KC database.  They exist to provide identifying and contact information for research project sponsors that can be viewed and/or selected from other areas of KC, including within e-docs.

      Create New:  From the lookup screen, you are also able to create a new Sponsor maintenance document by clicking the create new  button at the top, right of the screen (when you have appropriate permissions).

      Criteria Area:  The search criteria area displays entry and selection fields that allow you to refine your search and more narrowly limit the resulting records that are found and displayed.

      Results Table:  From the retrieved results, you are then able to view pertinent (but not all) information in table format with sortable columns that appears below the search criteria area.

      Drill-Down Result Links:  In addition to viewing the results, information displayed in some columns are underlined, which indicates that you can also click on them to “drill down” to display additional details.

Access

The link to the Sponsor Lookup screen is called Sponsor in the Miscellaneous group on the Maintenance menu.

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The link to the Sponsor Lookup screen is called Sponsor Lookup in the Quicklinks group on either the Unit or Central Admin menus.

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Layout

The Sponsor Lookup screen has a search criteria area at the top which includes several selection and entry fields and action buttons; and a search result table area that is only displayed after the search button has been clicked and results have been retrieved successfully.

Figure 115 Sponsor Lookup Screen Layout

 

Table 40 Sponsor Lookup Screen – Search Criteria Area Field Descriptions

Field

Description

create new button

Click the create new button at the top, right of the screen to initiate a new, blank Sponsor maintenance document.

Sponsor Code

Enter the code value that uniquely represents the sponsor in KC.  Click within the text box to relocate the cursor to the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information.

Sponsor Name

Enter the textual name of the sponsor as it is commonly known.  Click within the text box (or press the tab  key from a previous field) to relocate the cursor to the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information.

Acronym

Enter the acronym (uppercase) letters that serve as an abbreviated form of the sponsor name.  Click within the text box (or press the tab  key from a previous field) to relocate the cursor to the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information.

Sponsor Type Code

Select an item from the list as appropriate.  Use the drop-down menu by clicking the down arrow to display the list, and then click on an item in the list to highlight and select it to populate the box with your selection.  Type the suspected value in the box and click the direct inquiry icon or click the lookupsearchicon icon to search for and return the value to populate the box automatically.

DUN And Bradstreet Number

Also known as DUNS, this is a unique nine-digit sequence used to identify and track a business.  Click within the text box (or press the tab  key from a previous field) to relocate the cursor to the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information.

DUNS Plus Four Number

The Dun And Bradstreet Number plus the four-digit number from the Central Contractor Registration database.  Click within the text box (or press the tab  key from a previous field) to relocate the cursor to the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information.

DODAC Number

Department of Defense Ammunition Code  The DODAC is a nine-position, semi-significant number (e.g., 1325-f114) consisting of the four-position FSC number, a hyphen, and a four-position DODIC (Department of Defense Identification code). The last four characters may be one alpha followed by three numeric positions (e.g., d548), or two alphas followed by two numeric positions (e.g., pa38), or 3 alphas followed by 1 numeric position (e.g., pff1).  DLIS does not assign DODACs, containing "w", "x", "y", or "z" in the seventh position (the second position of the DODIC, e.g., jw40).  Click within the text box (or press the tab  key from a previous field) to relocate the cursor to the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information.

CAGE Number

Commercial And Government Entity code is an unique identifier assigned to suppliers to government agencies and organizations used as a standard to identify a given facility at a specific location.  Click within the text box (or press the tab  key from a previous field) to relocate the cursor to the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information.

Postal Code

Enter the number (for example, a.k.a. a U.S. zip code, which is typically a 5-digit numeric value) if known.  Click within the text box (or press the tab  key from a previous field) to relocate the cursor to the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information.

State

Select one of the United States of America from the list.  Use the drop-down menu by clicking the down arrow to display the list, and then click on an item in the list to highlight and select it to populate the box with your selection.

Country Code

Select one of the Earth’s countries from the list to specify where the organization and person are located.  Use the drop-down menu by clicking the down arrow to display the list, and then click on an item in the list to highlight and select it to populate the box with your selection.

Audit Report Sent For Fy

Fy stands for Fiscal Year.  Accepts 4 digits.  Enter a number for the fiscal year the audit report was sent for, if known.

Owned By Unit

Type the suspected value in the box and click the direct inquiry icon or click the lookupsearchicon icon to search for and return the value to populate the box automatically

Rolodex Id

Type the suspected value in the box and click the direct inquiry icon or click the lookupsearchicon icon to search for and return the value to populate the box automatically

action buttons

Click search to retrieve the results, which are displayed in table format below the search criteria area.  Click clear to erase previously-entered criteria.  Click cancel to return to the main menu.

 

Figure 116 Sponsor Type Code Example Values

 

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For more detailed information about general Lookup screen functionality, see “Lookup” on page Error! Bookmark not defined. in Selection, Entry & Action Tools.

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For more detailed information about using the Sponsor maintenance document, see “Sponsor” on page Error! Bookmark not defined. in Maintenance.