| |
|
On
this page:
Introduction
To
ensure that federal and state guidelines are met and
that the intellectual and academic objectives of the
University are maintained, all proposals for external
funding must be reviewed at appropriate administrative
levels prior to submission. The Route Sheet for Extramural
support is the internal approval form used to obtain
these approvals. Advice
regarding proposal preparation, agency guidelines,
application forms, and help with budgets is available
by contacting Sponsored Research Services (SRS).
What
Must Be Routed for Internal Approval?
Important
Notice 06-3
outlines requirements for routing documents and proposals
for all campuses.
Routing
Form
The
Routing Form is used to obtain internal approvals for
submitting proposals through Indiana University. The
form is available in both paper and electronic form
on the
Forms & Samples page of this web site. Check
with your department or school to see if they are set
up to use the electronic, ERA Routing Form. Otherwise
use the paper form available in PDF format from the
web site.
The Routing Form must be completed,
attached to the appropriate number of copies of the
proposal, and routed according to these instructions.
In addition to the original proposal and copies required
by the external agency, include:
- Two
Indiana University file copies for the Sponsored
Research Services office
- Faculty
should check with your department chair and school
Dean's, or equivalent office to see if an additional
copy is required by those offices.
Route
sheets should be signed in the Approvals section first
by the Project Director, then the Department Chair,
then the Dean of the School or appropriate administrative
official. If project personnel are from more than
one department or school, all associated chairs and
deans must sign. If a project involves another campus,
the campus must also sign off on the proposal. Finally,
the route sheet along with the original proposals
and all copies should be delivered to SRS.
SRS
will review the proposal, verify that the project
is in compliance with applicable regulations, policies
and assurances, obtain the remaining signatures and
transmit the proposal via mail or electronic version
to the agency.
Time
Lines: Routing and Submitting the Proposal
It
is important to start this process early!
The
route sheet and proposal must be received far enough
in advance of the mailing date to allow each signing
individual time to review the proposal, as well as make
suggestions and corrections. It is recommended that
three days be allowed for SRS to process and mail the
proposal. Allow additional time if there are special
considerations: research risk approvals, cost sharing,
collaborative projects, subcontracts, space commitments,
etc.
Assistance in Budget
Preparation
We
recommend having your budget checked by an SRS Grants
Specialist before the proposal is finalized
and routed.
Call with questions, or to set up an appointment to
discuss any question you may have about preparing a
budget, completing agency forms, and submitting the
proposal. Email or FAX a draft budget for review.. It
is a good idea, and appreciated, to send a link to the
guidelines along with the budget. A Grants Specialist
will review the budget and contact you with comments.
The office can also respond to questions regarding guidelines
to RFP's and contracts.
Resources, rates, and guidance on
developing budgets are also available from the Developing
a Budget Section on the Sponsored Research Administration
page of the IU Research web site.
Research Compliance
There
are a number of federal regulations that apply to how
research is conducted at federally funded research institutions,
ranging from regulations on the use of animals and human
beings in research to regulations on intellectual property
rights and conflicts of interest. Detailed information
about these regulations, institutional policies, and
procedures is available on the Research
Compliance page of the IUPUI Research web site.
Collaborative
Projects
Projects
involving more than one department or campus require
all participating units to sign off on the route sheet.
Issues such as indirect cost allocation will be determined
internally among the units involved. Faxed copies of
route sheets are acceptable to assist in obtaining the
various approvals.
Subcontracts/Subrecipients
Proposals including a subcontractor in the budget must
include the following items provided by the proposed
subcontractor:
- budget
- budget
justification or budget narrative
- work
statement
- letter
of support signed by the authorizing official
of the subcontracting institution
- Copy
of the subcontractors F&A rate agreement
See
Important
Notice 04-1 for additional Guidance on subrecipients.
Sponsored
Research Services (SRS) Contact Information
Indiana
University - IUPUI
620
Union Drive
Room 618
Indianapolis, IN 46202
(317) 278-3473 Phone
(317) 274-8744 Fax
Email: srsinfo@iupui.edu
|
