Minutes

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Minutes

The Minutes section of the Meeting document allows you to select from a predefined list of entry types and then enter textual descriptions for each. Minute entries can be marked as either Private or Final prior to being added as numbered line items.

Figure 508 Meeting Document – Minutes Section Example

Table 561 Meeting Document – Minutes Section Column Descriptions

Column	Description
Add / #	Displays sequential line item number for each table row in ascending, top-to-bottom order. Also serves as a line selection/addition row label.
Entry Type	Select one of the following options from the list for each minute line item you add: General Comments, Attendance, Protocol, Other Business, or Adverse Events. Use the drop-down menu by clicking the down arrow to display the list, and then click on an item in the list to highlight and select it to populate the box with your selection. If Protocol is selected, then you must select a protocol number, which then allows you to enter review comments for that protocol. If Other Business is selected, then you are presented with a list from which to further select items entered in the Other Actions section.
Entry Type Detail	Minutes are generally entered as textual descriptions and added as numbered line items; however, they may be refined by selecting a type of entry. This column’s functionality (and its corresponding label) changes dynamically based on selections made in the Entry Type field. • General Comments: no change • Attendance: Generate Attendance checkbox (upon add, Description field is automatically populated with attendees recorded in the preceding Attendance section) • Protocol: Protocol list provides ability to select a submitted Protocol document and enter Standard Review Comment • Other Business: Other Action selection • Adverse Events: no change
Description	Click within the text box (or press the tab key from a previous field) to relocate the cursor to the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information. Click the add note icon to view/edit/paste text in a new browser window, then click the continue button to return to the text entry field in the document. After saved, click the green arrow symbol to view full text in a separate browser window.
Standard Review Comment	When applicable for your selection in the Entry Type field (for example, Protocol), a lookup icon appears that allows you to select from a predefined list of comments. Click the lookup icon to search for and return the value to populate the box automatically, or if known, type the value in the box.
Private	Flag the minute addition as private (not viewable by the PI) for IACUC Administrators only.
Final	Flag the minute addition as one in which no further comment will be added.
Actions	Click the add button to add your selection to as a row in the table below, which will become a numbered line item. Click the delete button to remove a previously-added line item row from the table. For more information about basic line item functionality, see “Common Line Item Operations” in Common E-Doc Operations.