Attendance

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Attendance

The Attendance section automatically displays committee members as available, and then allows you to specify whether they are present, absent, and voting. Non-members may also be added. Additionally, alternate and role information is displayed.

Figure 507 Meeting Document – Attendance Section Example

Table 560 Meeting Document – Attendance Section Field Descriptions

Field	Description
Voting Members Present
Person Name	The member’s name is displayed in Last, First order as a numbered line item.
Alternate For	The person this person has been authorized to serve as an alternate voter for is displayed (when applicable) in Last, First order. In order to be an alternate for another member, the person must have a role of Alternate.
Comments	Click within the text box (or press the tab key from a previous field) to relocate the cursor to the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information. Click the add note icon to view/edit/paste text in a new browser window, then click the continue button to return to the text entry field in the document.
Actions	Click the mark absent button to move the person to the Members Absent or Available subsection.
Others Present
Add	To select either an Employee or Non-employee, click the lookup icon to search for and return the value to populate the box automatically, and then click the add button to add them to the list.
Person Name	The name of the person is displayed in Last, First order.
Role	The committee-related role is displayed when applicable.
Comments	Click within the text box (or press the tab key from a previous field) to relocate the cursor to the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information. Click the add note icon to view/edit/paste text in a new browser window, then click the continue button to return to the text entry field in the document.
Actions	Click the add button to add your selection to as a row in the table below, which will become a numbered line item. Click the delete button to remove a previously-added line item row from the table. For more information about basic line item functionality, see “Common Line Item Operations” in Common E-Doc Operations.
Members Absent or Available
Name	The name of the member is displayed in Last, First order.
Actions	Click the Present Voting button to move the member to the Voting Members Present subsection. Click the Present Other button to move the member to the Others Present subsection.