| |
|
What is the purpose of reviewing awards?
All grants, contracts, and cooperative agreements awarded
to Indiana University are reviewed to make certain that
each agreement is supportive of IU's mission and that
the rights of the researchers are protected. Because
Indiana University (not the school, department, center,
or individual faculty member) is the legal entity for
all awards, there is a process for central review of
incoming awards to ensure that Indiana University can
accept any conditions imposed on the award.
What
kinds of things are included in agreements?
Each agreement is different. Some are very simple, and
some are very complex and require significant negotiating
to reach agreement between IU and the sponsor. Some
of the issues we look for on behalf of the project director
and IU include: an adequate work statement, an appropriate
time period, the amount of funding and cash flow, protection
of intellectual property, protection of faculty and
student rights to publish, and other fiscal and legal
matters.
Are
project directors involved in this process?
They can be. Project directors are often asked to review
the agreement to make sure the work statement in particular
appropriately describes the project they'll be doing.
If the sponsor awards a dollar amount different from
the amount requested in the original proposal, the project
director will be asked to prepare a revised budget to
reflect the awarded amount. The award negotiators will
also be in touch with faculty if there are other questions
or to report on progress if the negotiation is ongoing.
Project directors always receive a copy of the final
award document.
How
long does the process take?
It depends. Grants from the Federal government are usually
standard and can be processed quickly. Contracts from
the Federal government and industry are frequently complex
and can take weeks to complete.
What
if an agreement is sent to me or my department directly?
Please don't sign it or deposit any accompanying check!
Only those who have been delegated signature authority
by the University Treasurer are authorized to sign these
agreements. More importantly, the research offices have
vast amounts of experience in dealing with agencies
to negotiate fair and reasonable terms. However, at
the same time, we are always careful to preserve the
goodwill that the researcher has nurtured with the sponsoring
agency in bringing the agreement to fruition. If you
receive an agreement and/or check in this manner, please
forward them to Sponsored Research Services (SRS - IUPUI).
Sponsored
Research Services (SRS), Contact Information:
Indiana
University - IUPUI
620 Union Drive
Room 618
Indianapolis, IN 46202
(317)
278-3473 Phone
(317) 274-8744 Fax
Email: srsinfo@iupui.edu
What happens when the agreement is accepted?
The original documents are sent to Contract and Grant
Administration where the account is established and
monitored through the life of the project. A copy of
the award document is also sent to the project director.
Please note that a University account can be established
in advance of a fully executed agreement if the department,
school, or center chooses to underwrite the account.
For more information, please see Important Notice 95-8
which can be found at the Contract and Grant Important Notice Website
www.fms.indiana.edu/cg/imp_notice/.
|
