RR SF 424 V1.2

You are here:Appendix B: Grants.gov Form-Specific Instructions & Mapping Information

RR SF 424 V1.2

User entries are required to populate the forms as noted by yellow-highlighted, bold boxed cells in the tables.

Mandatory form field for validating the form for submission

There may be fields where the data requirement has been met due to actions required for other forms or general KC entries.

#	Field Location	KC Tab	Field Name	Instructions

1	Type of Submission	Grants.gov	Opportunity: Submission Type	List options are: Pre-application, Application, Change/Corrected Application
2.0	Date Submitted	Grants.gov	Submission Details section	Date is inserted by KC upon OSP approval and submission to Grants.gov.
2.1	Applicant Identifier			Applicant ID is the KC Development Proposal number.
3	Date Received by State	N/A	N/A	Not required
3.1	State Application ID	N/A	N/A	Not required
4 a	Federal Identifier	Proposal - General Info	Sponsor Proposal No.	Required if the Proposal Type is Renewal, Resubmission, Continuation, or Revision. Required if the Grants.gov Submission type is Changed/Corrected Application See Notes for additional instructions.
4 b	Agency Routing Number	Proposal - General Info	Agency Program Code	Enter the agency-assigned routing identifier per the agency-specific instructions. This is an optional field.
5.1	Organizational DUNS	Proposal - Organization	Proposal Organization	Institute Organization Data maintained centrally for the Institute. Users do not need to enter.
5.2	Legal Name	Proposal - Organization	Proposal Organization	Institute Organization Data maintained centrally for the Institute. Users do not need to enter.
5.3 – 5.4	Department Division	N/A Not required	N/A Not required	Institute hierarchy data maintained centrally for the Institute. Users do not enter.
5.5 a-f	Specific address info	Organization table	Proposal Organization	Users do not need to enter. This is the organizational data for the proposal organization. The legal name is the name of the organization. The address information comes from the rolodex details of the organization contact person.


5.6 5.7-5.9	Person to be contacted on matters involving this application.	N/A		N/A	Users do not need to enter. OSP Administrator assigned to Proposal Lead Unit in Institute Unit Hierarchy: maintained centrally for the Institute.
6	Employer EIN or TIN	Organization table		Proposal Organization	Users do not need to enter. Institute Organization Data maintained centrally for the Institute.
7.0-7.3	Type of Applicant	Organization table		Proposal Organization	Users do not need to enter. Institute Organization Data maintained centrally for the Institute.
8.0	Type of Application	Proposal - General Info		Proposal Type	Select from the drop-down list.
8.1	If Revision, mark appropriate boxes	Grants.gov		Revision section	Select from dropdown selections as appropriate
8.2	Is the application being submitted to other agencies? What other agencies	Questions		Question 15 reply and Explanation	If yes, click the Yes button and then enter the name of the other agency in the Explanation field. Otherwise, select No.

9.0	Name of Federal Agency	Grants.gov	Agency/Sponsor & Grants.gov schema for selected opportunity		This field will populate based on Grants.gov selected opportunity.
10.1	CFDA	Grants.gov	CFDA entered or Grants.gov schema		This field will populate based on Grants.gov selected opportunity or if the CFDA was manually inserted to perform the search.
10.2	Title	Grants.gov	Program Title from Grants.gov schema		This field will populate based on Grants.gov selected opportunity
11	Descriptive title of applicant’s project	Proposal - General Info	Title		200 character limit –Sponsor title length limit may be shorter.
12	Proposed project Start & Ending dates	Proposal - General Info	Start Date End Date		Enter the project Start and End dates.
13	Congressional District of Applicant	Organization table	Proposal Organization		Congressional district maintained for the proposal organization – no user entry required..

14	Project Director/PI Contact Information	Key Personnel	Principal Investigator: Details		Address and contact data for the PI come from the proposal investigator Details and maintained unit hierarchy information.

15a	Total Federal Funds Requested	Budget Summary	Total Cost		Total costs of all budget periods will be inserted; Detailed budgets will use Summary data, Modular budgets will Modular Budget Cumulative data. If there is no budget, this field will be set to zero.
15.b	Total Non-Federal funds	Budget Summary	Cost Share		The sum of total cost share committed will be inserted. If there is no cost share, this field will be set to zero.
15.c	Total Federal & Non-Federal Funds	Budget Summary	Total Cost & Cost Share		The sum of Total Costs and Cost Share of all budget periods will be inserted. Detailed budgets will use Summary data, Modular budgets will Modular Budget Cumulative data. If there is no budget, this field will be set to zero.
15.c	Estimated Program Income	Budget-Distribution & Income	Total Program Income		The total program income will be inserted. If there is not program income, this field will be set to zero.
16	Is the application subject to review by state under Executive Order 12372 Process?	Questions	Q ID “EO”.		If the YNQ question's status is Inactive, this field is set to 'Not Covered’ (No;a) If the YNQ is active, a Yes answer will require entering a review date. (Yes) -This pre-application/application was made available to the State under the Executive Order 12372 Process for review on __________ insert date in Explanation field (NO) a. Program is not covered by E.O. 12372 b. Program has not been selected by state for review

17	Signature certification	OSP Approval	Final OSP Approver/submitter		This field will be checked upon approval.
18	SFLLL or Other Explanatory Documents	Abstracts & Attachments	Narrative type: RRSF424_SFLLL_OtherExplanatory		If applicable, attach the SFLLL or other explanatory documentation per agency instructions.

19	Authorized Representative	OSP Approval	Final OSP Approval/submitter		The fields will be populated with the information specific to the OSP approver and the timestamp of the approval. While in progress or during routing for approval, this field displays the Organization’s Contact Rolodex information.
20	Pre-application	Abstracts & Attachments	Narrative type: Pre-application		Upload a pdf file to this type, if appropriate

Prior Form Version info:

Versions 1-0 and 1-1 utilize narrative type: “Additional Congressional Districts.” Congressional district information data was relocated from the SF-424 at version 1-2 and is now supplied on the Performance Sites form.

RR SF424 1-0, 1-1

Retired versions. Similar instructions to current if needed.

Special notes on Federal Identifier; Field 4a:

There are several methods to populate the Federal Identifier field to meet the varied sponsor requirements for this data. Please read your specific opportunity instructions and sponsor application preparation guides to understand what data and format should be provided for your application. END USER maintenance of the Sponsor Proposal No. field will trump any linked/system-filled method described later in this section as sponsor instructions and formatting vary so wildly.

Examples of some known usage of “federal identifiers” for s2s submissions:

NIH:

For a “New” Type of Application, leave the Sponsor Proposal No. field blank.

For a “New” Type Changed/Corrected Application, enter the Grants.gov Tracking Number of the previous application that you are correcting in the Sponsor Proposal No. field to fill the Federal Identifier field (Item 4) field. If you are unable to recall the Grants.gov tracking number, you can enter “N/A.”

For a “Resubmission”, “Renewal”, or “Revision” Type of Application, enter the NIH IC and serial number of the previously assigned application/award number (e.g., CA987654) in the Sponsor Proposal No. field to fill the Federal Identifier field (Item 4).

• Resubmissions: the IC/Serial number is in the prior KC Proposal record, in the Grants.gov panel, Submission Details tab, Agency Tracking ID field.

• Renewals and Revisions: the IC/Serial number is part of the Sponsor Award Number and should be located in the KC Award. Otherwise, confirm this number at NIH eCommons.

For a “Resubmission”, “Renewal”, or “Revision” Changed/Corrected Application, enter (or retain the number from the previous submission attempt if it was correct) the IC and serial number of the previously assigned application/award number (e.g., CA987654) in the Sponsor Proposal No. field to fill the Federal Identifier field (Item 4)

DOE:

For a Renewals or Revisions to the Department of Energy, a DOE Project Identifier is often required. Follow the opportunity instructions for the data to insert in the Sponsor Proposal No. field in KC Proposals.

NOTES on Automatic Population of Federal ID will occur under the following conditions:

a. IF Federal Identifier is required
THEN

b. IF the Proposal Type = Renewal, Continuation or Revision,
AND the Sponsor Proposal No field is null,
AND the parameter: FEDERAL_ID_COMES_FROM_CURRENT_AWARD parameter is set to 1
THEN, the system looks for a value in the Award No. field (from that Award record) to populate the Federal ID.

1. If both Sponsor Proposal No. and Award No. fields are null, then the following hard error occurs: [Upon validation]
Renewals, Revisions, and Continuations require the sponsor’s prior award number in the “sponsor proposal number.”For NIH, this is the 2-letter, 6-digit IC and serial number assigned during the prior review.

Important: the

c. IF the proposal type = New,
AND the Submission type = Change/Corrected,
AND the Sponsor Proposal No. is null,
OR proposal type = Resubmission
AND the Sponsor Proposal No. is null,
THEN the system looks for Original Proposal field (from that Institute Proposal record) to populate the Federal ID.

2. If the system finds that both Sponsor Proposal No. and Original Proposal No. fields are null, then the following hard error occurs [Upon validation]:

• Renewals, Revisions, and Continuations require the sponsor’s prior award number in the “sponsor proposal number.” For NIH, this is the 2-letter, 6-digit IC and serial number assigned during the prior review.

• OR- Resubmissions require the sponsor’s prior award number in the “Sponsor Proposal Number.” For NIH, this is the 2-letter, 6-digit IC and serial number assigned during the prior review.